The Renovation & Capital Construction Process
For projects exceeding $5 million:
- Projects exceeding $5 million require board approval and must follow the process as outlined by the Capital Planning Advisory Council (CPAC).
- Once approved, a University Facilities & Capital Planning licensed professional is assigned to the project. This professional works closely with the stakeholders and all engaged firms, consultants and agencies to ensure that project goals are met within scope and budget.
- An architecture/engineering (A/E) firm is identified through an RFP process. This firm is responsible for programming, design development and bid document preparation adhering to the project budget parameters.
- Upon completion of the construction documents, qualified general contractors are invited to bid on the project.
- Once the project is complete, it is officially turned over to Rutgers, The State University of New Jersey.
For projects below the $5 million threshold:
- Contacting the planner estimator (P/E) responsible for your building is the first step when planning a renovation.
- The planner estimator will assess the project and determine if a Project Request Form (PRF) is required.
- Funding sources must be identified during this initial phase. To determine funding source obligations, consult the Facilities Service Guide.
- P/Es will typically coordinate renovations that involve carpet or ceiling tile replacement or painting efforts. In these cases, a PRF is not submitted and the P/E is your primary contact.
- For more substantial renovations or projects requiring analysis, the P/E will submit the PRF on your behalf. You can also initiate a renovation project by directly submitting a PRF.
- Once a PRF has been submitted and reviewed, you will be assigned a project number and a Contract Services project manager.
- The project manager will manage your project through completion; this includes securing design and construction documents.